Identifying the best companies for global investigator meetings
Meeting planning is a meticulous process requiring a balance between event logistics and your goals for the attendee experience. Your event management plan will include lodging and hotel bookings, a variety of potential travel accommodations, audio-visual and presentation services, F&B, and more…
We suggest hiring a certified meeting professional to achieve your event goals and encourage considering a vendor or partner that offers one-to-one customer service support for both event sponsors and attendees. A good event management company will provide a five-star attendee experience; the best event management teams will provide a seamless meeting planning experience.
What if circumstances require a quick change to your event plan? When the unexpected happens, flexibility is key from your meeting planner.
Can I quickly switch my event management plan to a virtual meeting from an in-person format?
With the wrong event management company, you may find yourself having to start the planning process all over again, with a new team.
When the Covid-19 pandemic hit the world, it caused most of our clients to reconsider how meetings can be done with restrictions on gathering and travel. (External link | Eventsforce) We were positioned to pivot services to meet clients’ needs, having extensive experience with hybrid global event planning.
We provide a universal event management team for all events, to create an exceptional attendee and sponsor experience. With over a decade of virtual and hybrid event planning experience, Paragon’s in-house AV team was able to assist with keeping our clients’ clinical trials moving and the event planning team was able to keep delegate registration, communication and event execution flowing and limits the impact faced by sponsors and attendees.
The 3 most-common event planning options for Investigator Meetings:
Face-To-Face Meetings
As venues, local authorities and governments relax rules we will see a move back to in-person meetings. We anticipate that venue dates in major cities will book in high volume possibly affecting organizational schedules. Our clients continue to practice an optimistic caution for scheduling these events.
Hybrid Meetings & Events
Still an in-person meeting but with a virtual element to include those who are unable to make the meeting. This option has allowed for many regions experiencing stricter travel policies in response to local outbreaks to attend previously scheduled and upcoming events. This option allows the greatest planning flexibility when the in-person attendance status for the majority of your attendees is unknown.
Virtual Meetings
A fully online event. While there are options for self-hosted virtual meetings, we highly suggest utilizing an experienced virtual event manager. The best virtual event management companies provide and support asynchronous event needs like white-labeled event recordings, learning management, off-screen activities, and more. Learn more about the amenities you receive when working with an experienced pharmaceutical event planner.
One Project, One Team means that we are uniquely positioned to offer the opportunity for you to engage with a unified, experienced team of meeting planning professionals for your project’s needs. We can provide a quote for your face-to-face meeting and seamlessly transition to hybrid or fully virtual without the need to engage new vendors or switch project managers.
We have combined certified meeting professionals with experienced in-house audio-visual, design, travel support, and concierge professionals to provide the bio, pharmaceutical and healthcare industries with white-glove meeting services.
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